Coordination sessions turn your clash-review meetings into a living record. You run the meeting against a published clash set — in the clash grid or the 3D viewer — and ClashWise records what actually happened: which clashes were reviewed, what changed, what was decided, and who was there. When the session ends, Wise (the ClashWise AI assistant) writes the minutes for you.
What a coordination session is
A coordination session is a scheduled or on-the-spot review meeting attached to a single clash set. While the session is live, the whole team works in the same clash set as usual — filtering, opening clashes, updating them — and the session quietly captures the outcomes.
Every session belongs to the clash set it was opened from. It never mixes in clashes or changes from other sets.
Why use coordination sessions
Coordination meetings usually produce two things: decisions and a to-do list. Both are easy to lose when someone has to take notes by hand. Coordination sessions solve this by:
- Recording changes automatically. While a session is Active, every edit to a clash's status, priority, responsible contact, or due date is recorded to the session — with the clash number, what changed, and who changed it. Nobody has to write it down.
- Capturing decisions and action items explicitly. You type decisions and action items into the session panel as they happen, or accept AI-suggested action items at the end.
- Generating minutes from facts. The AI-written minutes and the downloadable PDF report include only what was actually recorded — the automatic change log plus the decisions and action items you saved. Nothing is assumed or invented.
The result is a meeting record you can trust: if it is in the minutes, it happened in the session.
Who can use them
Coordination sessions are part of Clash Management, so they are available on the Pro and Business plans and during the free trial. Sessions run on published clash sets, and anyone who can access a clash set can see its sessions. If your organization is in read-only mode (for example, after a trial ends), you can still view past sessions and their minutes, but you cannot make changes.
Where you'll find sessions
- On a clash set page — the Coordination button in the toolbar opens a slide-out panel on the right, listing every session for that set. This is the main home of the feature.
- In the 3D viewer — while a session is live, a session bar shows a LIVE pill, an elapsed timer, the session title, and who is present.
- On the Coordination console (dashboard) — a LIVE COORDINATION banner appears whenever at least one session is running, with an Open › link into each one.
- In the sidebar — clash sets with a running session show a LIVE badge.
- The sessions hub — a cross-set overview of every scheduled, live, and past session at https://clashwise.ai/my/coordination-sessions. It is currently reached by typing that address directly (it is not in the menus yet). See the Sessions Hub and Defaults article.
The session lifecycle
A session moves through three states:
- Scheduled — planned for a future time, with a title, agenda, duration, and expected attendees. Nothing is recorded yet.
- Active — the session is live. Clash edits are recorded automatically, and you can mark clashes reviewed, add comments and markups, and save decisions and action items.
- Ended — the session is closed, outcomes are locked, and AI minutes are generated. You can still tidy up decisions and action items after ending.
What goes into the minutes
When a session ends, ClashWise generates AI minutes and can produce a PDF report bundling the attendees, reviewed clashes, notes, attachments, and the minutes themselves. Both are built exclusively from what the session recorded:
- the automatic log of status, priority, contact, and due-date changes,
- clashes marked as reviewed,
- comments and notes made during the session,
- decisions and action items you explicitly saved,
- attendees and attachments.
If something was discussed but never recorded — no edit, no note, no saved decision — it will not appear in the minutes. See the Minutes and Session Reports article for details.
Related topics
- Scheduling and Starting Sessions — planning a session or starting one on the spot.
- Running a Live Session — everything you can capture while a session is Active.
- Minutes and Session Reports — ending a session and getting the record out.
- Sessions Hub and Defaults — the cross-set overview and organization-wide session settings.
- Managing Clashes on the Web — the clash grid where session edits happen.