Minutes and Session Reports

When a coordination session ends, ClashWise turns everything it recorded into meeting minutes — written by Wise, the ClashWise AI — and, when you need a document to circulate, a PDF report. This article covers ending a session, reading and regenerating the minutes, and downloading the report.

What the minutes contain — and what they never contain

The minutes are built exclusively from what the session actually recorded:

the automatic log of clash status, priority, responsible-contact, and due-date changes made while the session was Active,
clashes marked as reviewed,
comments and notes from the session,
the decisions and action items you explicitly saved,
attendees and attachments.

Nothing else goes in. The minutes never include assumed outcomes, default values, or anything that was discussed but not recorded. If the minutes look thin, it means little was recorded — not that something was lost.

Ending a session

Click End session — from the clash set's session banner, the 3D viewer's session bar, or the session's detail view in the coordination panel.
The wrap-up step opens: "End this session? Minutes will be generated and outcomes locked." — with Confirm who attended, the roster as the room observed it. Tidy names, add anyone missing, remove anyone who shouldn't be in the record. If the room was split and lanes were left unfinished, follow-up action items are offered per uncovered lane — tick the ones the room agreed to.
Click Confirm roster and end. ClashWise confirms "Session ended — generating minutes." and starts writing.

Ending the session locks its outcomes — the automatic change recording stops, and every guest link on the session stops working. You can still edit the session's decisions and action items afterwards to tidy up the record.

Who-was-there, in the record

Once anyone joined the live room, the attendee list in the minutes and the PDF is annotated per person: joined live for the people the room actually saw, invited, did not join for someone whose invite email went out but who never arrived, and did not join for a listed attendee who was never invited by email. A session that never ran a room renders its attendees exactly as before, with no annotations.

Reading the minutes

Open the ended session in the coordination panel. While Wise is writing you'll see "Generating minutes… updates automatically when ready." — no need to refresh; the minutes appear when done.

The finished minutes render as formatted text in the panel. From there you can:

Copy — copy the minutes text to your clipboard, ready to paste into an email or another document.
Regenerate — have Wise rewrite the minutes from the recorded facts. Use this after you have tidied up decisions or action items post-session, or if you simply want a fresh pass.
Report (PDF) — download the full session report (see below).

A session that has never had minutes shows a Generate minutes button; a session that is still scheduled or live shows "Minutes are generated when the session ends."

The PDF report

Click Report (PDF) on the session's minutes. ClashWise shows "Preparing…" and then confirms "Report downloaded — {filename}" when the file lands in your browser downloads.

The PDF bundles the complete session record in one document:

the attendee list,
the clashes marked reviewed during the session,
the session's notes and comments,
attachments, including markup screenshots,
the AI minutes.

Like the minutes, the report contains only recorded facts — it is safe to circulate as the official record of the meeting.

Where to find minutes later

Open the clash set, click Coordination, and pick the session — its row shows a minutes label (ready, generating, queued, failed, or no minutes).
The sessions hub at https://clashwise.ai/my/coordination-sessions lists every session you can access with a Minutes column showing "Ready" when minutes exist. See the Sessions Hub and Defaults article.

Tips

Tidy the decisions and action items right after ending the session, then hit Regenerate — the rewritten minutes pick up your corrections.
Use Copy for a quick paste into a follow-up email, and Report (PDF) when stakeholders need the full record with attendees and screenshots.

Troubleshooting

"Minutes failed. Try again" — the generation attempt didn't complete. Click the retry option to generate again.
Minutes seem to be missing things — check the session's Changes this session, Decisions, and Action items sections. The minutes only reflect what was recorded there; add any missing decisions or action items, then Regenerate.
The session shows "Minutes are generated when the session ends." — the session hasn't ended yet. End it first.