Managing Shared Links

The Shared Insights console is the single place to manage every share link you've created — both insights links and 3D scene links. From one screen you can copy, open, extend, revive, revoke, and delete links, and see how many times each one has been viewed.

Why you'd use it

Share links are easy to create from many places (the insights dashboard, the 3D viewer). Over a project's life you'll accumulate links for different stakeholders with different expiries. The console keeps you in control: audit what's out there, retire links that shouldn't be live anymore, and extend the ones that should.

Who can use it

Any signed-in user can open the console; it shows the links you created. Creating new insights links from the console requires an active Clash Management subscription, the same as sharing from the dashboard (see the Sharing Insights article).

Where to find it

From an insights Share insights dialog, click Manage all shared insights →.
Or go directly to https://clashwise.ai/my/shared-insights in the web app.
The SHARED INSIGHTS tile on the Coordination Console also counts your links and links through to them.

The hero reads "{N} shared insight links from your account." — manage and track every shared link you've created from your clash sets: copy, open, or revoke from one console.

Creating a link from the console

The CREATE A NEW SHARE LINK composer creates insights links (3D scene links are created inside the 3D viewer — see below).

Pick a CLASH SET. Only sets with a completed analysis and an assigned matrix are listed. If the picker is empty, the console says there are no analyzed clash sets yet — run an analysis first.
Pick a mode:
- Public — anyone with the link; no sign-in required, no password.
- Password — visitors are prompted for a 4-character password (auto-generated) before the insights load.
- Expiring — the link auto-revokes after a set duration. Default 7 days, configurable from 1 day to 1 year. (Public and Password links default to a 30-day expiry.)
Click Create link. You get the URL with a copy button, and a reveal pill for the password if one was generated.

The links list

The ACTIVE LINKS list shows every link with:

A mode chip — PUBLIC, PASSWORD, or EXPIRED.
A 3D SCENE tag on links that share a 3D scene rather than an insights dashboard.
The clash-set name.
View count, creation date, and expiry date (the expiry is color-coded as it approaches).
A masked password with a reveal control, where a password applies.

A footer summarizes your account: how many links are active, how many have expired, and total views across all links.

If you haven't shared anything yet, the console shows $ no shared insights yet.

Actions on a live link

Copy share link — copy the URL to your clipboard.
Open share link — preview exactly what recipients see.
View clash set — jump to the underlying clash set.
Extend expiration — push the expiry out by 1 day up to 1 year.
Cancel sharing — revoke the link immediately. Visitors then see the expired-link message.

Actions on an expired or cancelled link

Extend (revives this link) — bring the link back to life with a new expiry. The URL stays the same, so anyone who still has it regains access.
Delete shared link — remove the link from your console permanently.

3D scene links in the console

Links tagged 3D SCENE were created from the 3D viewer's Share this 3D scene dialog (see the 3D Viewer section). They share a read-only 3D scene — capped at 150 clashes — rather than an insights dashboard. You cannot create them from the console's composer, but once created they are managed here exactly like insights links: copy, open, extend, revive, revoke, delete, and view counts all work the same way.

What happens next

Revoking takes effect immediately — the next visitor sees the expired/invalid-link message.
Extending or reviving takes effect immediately at the same URL — no need to re-send the link.
View counts accumulate as recipients open the link, giving you a rough read on stakeholder engagement.

Tips

Audit the console at project milestones: revoke links for stakeholders who've rolled off, extend the ones still in use.
Reviving keeps the URL stable — prefer Extend (revives this link) over creating a new link when the same audience needs renewed access.
Zero views on a link you sent a while ago is a hint the recipient never opened it — worth a follow-up.
Use Open share link to sanity-check what a recipient sees (layout, password prompt, visible tiles) before sending.

FAQs

Can I see who viewed a link? No — the console shows view counts, not visitor identities. Share links are anonymous by design.

If I revive an expired link, do old recipients get access again? Yes. The URL doesn't change, so anyone holding it can use it again once revived. If that's not what you want, delete the old link and create a new one.

Can I change a link's password? No. Passwords are auto-generated when the link is created. To rotate a password, cancel the link and create a new one.

Can I manage links my colleagues created? No. The console lists links from your account only.

Troubleshooting

The composer's clash-set picker is empty. Only sets with a completed analysis and an assigned matrix can be shared. Assign a matrix and run analysis first (see the Managing Clashes on the Web section).
A recipient says the link stopped working. Check its row: if the chip reads EXPIRED (or it was cancelled), use Extend (revives this link) or create a fresh one.
You can't find a 3D link you created. Scene links appear in this same console with the 3D SCENE tag — check the list rather than the 3D viewer.

Limitations

The composer creates insights links only; 3D scene links must be created inside the 3D viewer.
Maximum expiry (and maximum extension) is 1 year.
Passwords are fixed at creation — auto-generated, 4 characters, not editable.
The console shows your own links only, with view counts but no visitor details.